Do I Need to Back Up My Computer, Emails, Accounts, and Files?
It’s easy to assume your data is safe — until something goes wrong. Whether it’s a laptop crash, cyber-attack, or accidental deletion, lost data can cause major downtime for any business.
Backing up your computer, emails, and files isn’t just an IT task — it’s an essential part of keeping your business running.
Why Backups Matter
Every day your devices store valuable data — customer records, invoices, emails, projects, and photos.
Hardware fails, ransomware happens, and cloud accounts can still be compromised. Without an independent backup, recovery is often impossible or expensive.
Local vs Cloud Backups
A local backup (external drive or server) protects against internet outages but won’t help in fire, flood, or theft.
Cloud backup services store encrypted copies in secure datacentres — accessible anywhere, anytime — giving the best resilience.
The safest setup? A mix of both: local speed + cloud security.
What Should You Back Up?
• Computers & Devices: System images, documents, downloads, and key folders.
• Emails: Outlook, Gmail, and Microsoft 365 accounts should all have independent backup — deleting or overwriting files in the cloud deletes them everywhere.
• Accounts & Applications: CRM, accounting, and file-sharing systems (like Xero or Google Drive) should also be backed up externally.
• Server Data: Databases, configuration files, and user folders for continuity and compliance.
How Often Should You Back Up?
For most NZ businesses, daily incremental backups are ideal, with full weekly backups stored securely offsite.
Automation ensures protection without manual effort — and testing restores periodically confirms your data is truly recoverable.
How 1Group Helps
We provide managed backup and recovery solutions designed for reliability, speed, and NZ data-sovereignty.
All backups are encrypted and hosted locally, ensuring quick restore times and full compliance.
Our systems monitor, alert, and verify every backup — so you never have to wonder if it’s working.
Final Thoughts
Backups are like insurance — you hope you never need them, but when you do, they’re invaluable.
Whether you’re protecting one computer or a full network, a proper backup plan is your best defence against data loss and downtime.
Need Help Securing Your Data?
If you’re unsure whether your business files, emails, and accounts are protected, talk to our team about a Backup Health Check today.
📞 Call +64 3 960 6467 or contact us here to get started.
